How to improve the company’s remote work?

Running a home-based business seems challenging at first glance. Fortunately, everything can be well organized if we think through how our enterprise should function .

According to the latest changes in the labor law, home office can be performed by a person who has the skills and has a suitable place for it. However, it is the responsibility of the employer to provide all the necessary resources and materials to perform the tasks. It is also worth remembering that a remote work order can be revoked at any time.

What is essential during home office?

Until now, remote work has often been a perk for employees. It was used only occasionally, with most of the time spent in the office. In the era of the coronavirus pandemic, however, we are doomed to home-based operations. And if that’s the case, good internet from a reliable provider is the foundation.

• Internet

When deciding on a company internet, you need to pay attention to the speed of data transfer and the low failure rate of the connection. This way, emails with many attachments will reach the addressee in no time, while, in case of any problems with the Internet, it will be repaired as soon as possible.

ITH’s offering provides the ability to choose the appropriate network bandwidth to suit the needs of the company and employees. In addition, each package offers a public IP address, which comes in handy if, for example, you need to access important documents and programs stored on company equipment. Then you can easily transfer them to another computer.

• Safety rules

When giving our employees the opportunity to work remotely, we must not forget about security issues. In order to provide access to corporate resources in the office, it is necessary to install a router / firewall with the functionality of a VPN server, which will provide a secure and encrypted connection to the internal corporate network. At ITH we offer the possibility of implementing VPN server services on the provider’s side, this is a convenient solution that puts the entire burden of managing remote access to the corporate network on ITH.

• Useful tools

For an entire team, Google Docs packages work great. They allow you to create documents, such as in Word or Excel, and send them between specific people.

Communication, on the other hand, will be improved by Microsoft Teams or Google Hangouts. During a home office, there will always be an issue that absolutely must be discussed. With the help of the aforementioned tools, you can arrange a video conference or talk in a special chat room. Although the pandemic has greatly reduced our contacts with each other, such solutions help to smoothly establish daily affairs.

Planning itself, especially at home, is often a bit of a challenge. To better focus on tasks, we can be induced by applications designed for project management. Slack or Asana, for example, will prove useful here. Slack’s strong point is the ability to communicate in different threads. We can freely divide them into categories and add important files to them. If necessary, it is also worth using the search engine.
Asana, on the other hand, is adapted for planning tasks and breaking down the stages of their execution. There is an option in them to assign specific people and attach files. The application is free for a team of up to 15 people.

• Good operating principles

The right policies help both employers and employees. The basis is fixed working hours, such as in the office, or adapted to the needs of employees. And don’t forget the company’s equipment – it’s a safer solution, as all the company’s data is collected in a well-secured place. Using a private computer does not always work. On the other hand, modern applications, such as Asana or ordinary e-mails can help in accounting for the results of activities.

It is important that the entire team agrees on a form of communication that is convenient for everyone. This can be a phone call, an email exchange, a joint chat or a video conference organized using tools such as Google Hangouts or Google Meet. This way, everyone will be comfortable with the chosen form of communication.

Effective enterprise remote working, especially when introduced so unexpectedly, can be difficult at first, but over time it becomes much easier to create your own solutions that support it. The Internet tailored to the needs of the boss and employees helps to perform duties more efficiently. In addition, clear work rules and modern applications save a lot of time spent on arrangements and planning. According to experts, companies will increasingly rely on home office over time and make wider use of its possibilities. Therefore, it is worth following the changes and preparing well for them.